Building an Operating Rhythm Your Team Will Actually Keep
The weekly, monthly and quarterly meetings that keep a growing team aligned, with agendas you can copy.
By Owen Hartley, Partner, operations and technology , 1 min read
Alignment in a growing team is mostly repetition. The right meeting rhythm does more than any values workshop. The weekly, monthly and quarterly meetings that keep a growing team aligned, with agendas you can copy.
Weekly, monthly, quarterly
A thirty-minute weekly priorities meeting, a monthly review of the numbers and a half-day quarterly reset. Each meeting has a fixed agenda and produces decisions, not status updates.
Protect the rhythm
Put the meetings in calendars for the whole year, start on time and cancel only with the founder’s agreement. Teams that keep the rhythm for two quarters rarely want to go back.
How we apply this with clients
In client work this usually becomes one priority on the quarterly plan, with a named owner and a measure the leadership team reviews every month. Our operations partners start with a short diagnostic of where the business is today, then agree the smallest change that will make a visible difference within ninety days.
Key takeaways
- Run weekly, monthly and quarterly meetings with fixed agendas.
- Make every meeting produce decisions.
- Schedule the whole year in advance.
Want to apply this in your business? Book a discovery call with a Maia Lafortezza partner.
Owen Hartley
Owen Hartley leads the firm's operations and technology practice. An industrial engineer by training, he spent twelve years running distribution and manufacturing operations before moving into advisory work. He redesigns workflows, operating rhythms and supply chains for logistics, manufacturing, healthcare and service businesses, and helps clients choose and implement technology, including practical AI, where it pays back. He is based in Milan.
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